Microsoft maintains several versions of OneNote, its note taking application, currently. Besides OneNote for Windows 10, there is also the newer OneNote, which is available as a Microsoft Store application and as part of Microsoft 365. Microsoft calls this newer version OneNote on Windows 10.
The original OneNote for Windows 10 application will be discontinued by Microsoft on the same day that Microsoft ends support for the Home and Pro editions of Windows 10. Come October 2025, Microsoft plans to switch on read-only mode for OneNote for Windows 10. Means, while you can continue to access existing notes for the time being, you won't be able to edit them, create new notes, or synchronize notes, according to Microsoft.
OneNote users who want to keep on accessing their notes are asked to migrate the data to the new OneNote on Windows.
How to find out if you run the old or new OneNote
Microsoft says the easiest way to determine which version of OneNote you are running is to launch the application and check if you have a File menu at the top.
If you do see the File menu, you have the new OneDrive installed according to Microsoft. When there is no File menu, you run OneNote for Windows 10 and are affected by the change.
Sync content before making the switch
Microsoft recommends that you sync all existing content before you install the new OneNote on Windows application. This is the only way to ensure that all of your saved notes appear in the new OneNote application according to Microsoft.
It is necessary to sync each notebook manually, which can be problematic if you have set up numerous or use multiple accounts.
For each notebook and each account, right-click on the notebook and select the Sync Now option. The content is synced automatically, but only if you do not see any sync errors. If you do, Microsoft says that you do need to resolve them before moving on.
Also, Microsoft recommends that you check for misplaced sections under View Tab. This section lists content that is not included in any notebook. You can then select a notebook to add the content do and sync it afterwards.
Once you have selected the sync option, Microsoft says that you need to verify that everything is migrated properly by opening the new OneDrive app and checking the available notebooks and content.
The classic OneNote application for Windows 10 should only be removed from the system after you have made sure that all content has migrated successfully.
Microsoft has published a deployment guide for business and Enterprise users that assists them when migrating content from classic to new OneNote.
Closing Words
Microsoft is finally addressing its application chaos. While newer apps are not always for the better, see the new Outlook app for instance, users will at least not be confused by multiple apps of the same time that are offered to them.
Now You: Do you use OneNote? What is your take on the deprecation of the OneNote version for Windows 10? Long overdue or another Outlook-like fiasco in the making?
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